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The Oracle OpenWorld 2016 Call for Proposals

Oracle OpenWorld 2016: Call for Proposals Is Now Closed

The Oracle OpenWorld 2016 Call for Proposals is Now Closed.

Thank you for your proposals. We look forward to reviewing the outstanding content that has been submitted for our 2016 events.

Due to the overwhelming number of submissions, no late proposals will be accepted.

We plan to notify all submitters of the proposal status in early July. Please be sure to check your email for notifications from the Oracle Content Team.

If you would like to be notified when the 2017 Call for Proposals is live, click here to sign up.


Submit Your Proposal (by invitation only)

If you have been invited to submit, click on the link below to enter your content.



By submitting a session for consideration, you authorize Oracle to promote, publish, display, and disseminate the content submitted to Oracle, including your name and likeness, for use associated with the Oracle OpenWorld and JavaOne San Francisco 2016 conferences.


General Information

  • Conference location: San Francisco, California, USA
  • Date: Sunday, September 18 to Thursday, September 22, 2016
  • Website: Oracle OpenWorld

Key Dates for 2016

Action/Event Date
Deliverables Due Dates
Call for Proposals—Open Monday, April 11
Call for Proposals—Closed Now Closed
Notifications for accepted and declined submissions sent Early July

Contact Us

  • For questions regarding the Call for Proposals, technical questions about the submission tool, or issues with submitting your proposal send an email to speaker-services_ww@oracle.com.

Submission Information

Note that the submission tool will time out after 15 minutes of inactivity based on the oldest inactive tool window.

Browsers supported are Internet Explorer 8 and 9, Firefox 17 and higher, Chrome 29.x, and Safari 5.1.

An Oracle.com user account is required to submit a proposal. If you do not already have an account, you will be prompted to create one before submitting. Once you create your account, you'll be taken to the login page for the Call for Proposals tool. If at any time you forget your username and password, simply select the "Retrieve/Forgot Password or Username" option.

Notes

  • Every time you log in to the submission tool you will see all the proposals you have submitted to date.
  • While the submission tool is open, you may go back and edit previously submitted sessions (for sessions that are not under review).
  • At any point while submitting a proposal, you may stop and save your submission to complete at a later time. If you stop and save before your submission is complete (before all mandatory fields are answered), your submission will be given a status of "Partial." You can go back and edit this session while the Call for Proposals is open. Note that any sessions still in "Partial" status after the submission period is closed will NOT be considered.
  • Take note of your confirmation number after each submission. If you have any questions or concerns, you will need to include that confirmation number.
  • No late submissions will be accepted.

Submission Fields (*mandatory field)

Title*: Maximum character limit is 80 characters, including spaces (approximately 12 to 17 words)

Abstract*: Maximum character limit is 750 characters, including spaces

Tracks *: Select from the list of Tracks. Three selections maximum.

Session Type *: Describes the format in which the topic will be delivered

  • Conference Session: A 45-minute session presented by Oracle, customers, partners, developers, and/or user group members.
  • Panel: A 45-minute session presented in a panel format by multiple speakers consisting of Oracle employees, customers, partners, developers, and/or user group members.
  • Tutorials: (MySQL Only): Tutorials are two-hour sessions led by experts, which offer the ability to deliver in-depth knowledge that can be targeted to attendees just getting started with MySQL, or to experienced users.
  • Birds of A Feather (BOF—MySQL Only): A 45-minute session that allows a closer interaction with the speakers and attendees, focusing on a particular aspect of technology.
  • User Group Forum Session: A user group-led session presented on Sunday at the Oracle Users Forum.
  • Special Interest Group (SIG) Meeting—an informal, user group-led session on Sunday at the Oracle Users Forum .
  • Case Study: A 45-minute session focused on customer case studies with Oracle products.

Submitting on behalf of a user group?: If you are a current member of a user group and are submitting your session as a member, please answer yes to this question. Please keep in mind, each submission may only be associated with one user group and the content should be relevant to what that group supports.

Adding Participants

Each submission must have at least one speaker assigned in order to be considered.

Session Roles

Submitter Role:

  • The person submitting the session will be designated as the submitter for that session. This role is used strictly to track the session submitter. The submitter is not the speaker of the session unless he or she also assigns himself or herself a speaker role.
  • The submitter will receive confirmation for the entered session but will not receive the speaker invitation and communications after that point (unless he or she has a speaker role).
  • The submitter must assign at least one speaker to each session he or she enters.

Speaker Role:

  • The person(s) with the speaker role will be the session presenter(s).
  • Speakers receive a speaker invitation, and future speaker communications.
  • All speakers must provide contact information including name, company name, email address, and mobile number.

Speaker Limit:

  • Conference sessions, Case Study, User Group Forum Sessions, BOFs : Maximum of three speakers / 2 non-Oracle
  • Panels: Maximum of five speakers / 4 non-Oracle
  • SIG (Special Interest Group Meetings): Maximum 1 speaker
  • Please review the Speaker Policy section below for information on complimentary speaker passes.

Review Your Session Information

In this section, you will be asked to review all submitted information for accuracy. If you notice any incorrect or missing information, you may go back and edit. If everything looks correct, click the finish button to complete your submission. This will bring you to the confirmation page with options for next steps.


Content Program Policies

  • By submitting a session for consideration, you authorize Oracle to promote, publish, display, and disseminate the content submitted to Oracle, including your name and likeness, for use associated with the Oracle OpenWorld San Francisco 2016 conference. Invited speakers will be required to review and sign the Speaker Consent Form. A copy of the form is provided below.
  • Speakers for accepted submissions will receive a complimentary pass to the event for which their submission is accepted. This complimentary pass provides access to all conference sessions in that event. (Note that Oracle employee speakers receive an employee pass, which has different access rights than the complimentary pass.)
  • Acceptance of the complimentary pass must be in compliance with the policies of your employer, including conflict of interest, ethics, and gift policies. The complimentary pass will be canceled if the session is canceled or replaced.
  • The complimentary pass is limited to one pass per speaker and is not transferable.
  • Oracle does not reimburse speakers for travel and expenses. Speakers are responsible for any applicable taxes, customs duties, or other expenses related to acceptance of the complimentary pass.
  • All submissions must include at least one speaker in order to be considered.
  • Do not include proprietary or confidential material. The submitter is responsible for obtaining necessary permission to use all materials.
  • Oracle reserves the right to edit session information for clarity, length, and style, and to ensure correct use of Oracle product names (for example, Oracle product names may not be truncated or abbreviated). See the Tips and Guidelines section for more information.
  • All deadlines must be met. Any requests received after the deadline may not be approved, and any missed deadlines can result in cancellation of sessions.
  • Oracle reserves the right to cancel a session or speaker if necessary.
  • In accordance with Oracle's privacy policy, Oracle cannot release information on conference attendees.

Speaker Policies

Registration

All speakers for the Oracle OpenWorld San Francisco 2016 Conference will receive complimentary registration for the event at which they are speaking. All speakers must register themselves. Instructions on how to complete speaker registration will be provided to accepted speakers.

Complimentary Speaker Passes

  • Complimentary speaker passes are not transferrable.
  • The complimentary speaker pass will allow access to the event at which you are presenting.
  • All speakers from government entities must comply with their own organization's compliance rules and regulations.
  • If for any reason you need to cancel your speaking engagement, your complimentary pass will no longer be valid.

Housing

All speakers will be responsible for covering their own lodging expense. Housing information will be available during the registration process.

Travel

All speakers are responsible for their own travel expenses.


Tips and Guidelines

All papers will be reviewed by the Conference Review Committee. The Conference Review Committee will seek out prospective presenters to submit high-quality abstracts that clearly outline the content of the session.

Oracle is interested in original proposals showcasing Oracle's products, services, and solutions in original, innovative, and informative ways. Proposals should have a clear focus and tell the audience what they will learn from the session. The committee is looking for proposals from all types of companies and organizations that showcase new ideas and demonstrate a cutting-edge approach. Proposals that excite attendees and provoke discussion are always a plus.

Below are examples of some of the broad areas of interest our Conference Review Committee may be seeking:

  • Customer Success Stories or Case Studies
  • Best Practices (based on experiences and insights acquired)
  • Tips and Tricks / How-To Sessions (based on expertise in specific areas)
  • Deep Dives
  • Partner / Community Solutions
  • What's New
  • Introductory, 101-type sessions
  • Upgrades

The following information provides additional general guidelines. Providing such information does not guarantee that a submission will be accepted by the conference review committee.

  • Session titles should be descriptive of the content to be presented.
  • Write an abstract that is easy to read and describes the value of the presentation. Explicitly mention what is being discussed during the session rather than making a marketing or strategy pitch. For example, mention product demonstrations, case studies, customer/partner participation, quantitative information, etc.
  • Do not include proprietary or confidential material.
  • Submitter must secure all necessary permissions for use of proposed presentation materials before submitting.
  • Standard presentation time slots are 45 minutes. We suggest allocating 10 minutes for a Q&A period within that timeframe. Make sure your topic of discussion can be covered in this timeframe.
  • Verify all contact and content information before submitting.
  • Observe the character counts for session titles and abstracts. Session titles are limited to a maximum of 80 characters, including spaces (approximately 12 to 17 words, on average). Session abstracts are limited to a maximum of 750 characters, including spaces.
  • If you want examples of successful titles and abstracts, visit the 2015 content catalog to see what was used for sessions presented at last year's event. Session Catalog for Oracle OpenWorld 2015 can be found here.

Speaker Consent Form

On behalf of myself and my company/organization, which is designated below ("Organization"), and in consideration of my participation in either Oracle OpenWorld 2016 and/or JavaOne 2016, scheduled to take place September 18–22, 2016 in San Francisco (the "Event"), I grant Oracle (and its designated contractors), and its subsidiaries and affiliates under common control ("Oracle") the following permissions in connection with the Event:

  1. Permission to make sound and visual recordings of any and all presentation(s) I give in relation to the Event ("Presentation") on film, tape, disk, and/or other forms of media, whether in analog or digital format (the "Recordings"), including permission to incorporate into the Recordings, in whole or in part, any presentation materials that I use in connection with my Presentation, including without limitation any written speeches, visual aids, or other visual or written materials used, performed, displayed and/or provided by me in connection with the Presentation (the "Presentation Materials.")
  2. Permission to use and distribute my name, voice, biographic material, likeness, and portrait (hereinafter collectively referred to as my "Likeness") in connection with my Presentation, for the purpose of publicizing or promoting my Presentation(s) at and participation in the Event, including permission to incorporate my Likeness into the Recordings, in whole or in part.
  3. Permission to use my Organization's name and logo in connection with my Presentation and incorporate them into the Recordings, for the sole purpose of identifying my Organization, my affiliation with my Organization, and my presentation at and participation in the Event. Oracle's use of the company name and logo inures solely to the benefit of my Organization.
  4. Permission to use, copy, translate, reformat, edit, broadcast, publish, perform, promote, distribute, digitize, transmit, make derivative works based upon, and/or display all or parts of my Presentation, my Likeness, my Presentation Materials, the Recordings, and/or a transcript of the Recordings. This includes, without limitation, the right to make and distribute a DVD, CD, flash memory card, memory stick, PC card, audio tape, video tape, and/or other recording of the Event proceedings that contains the Recordings in whole or in part, the right to distribute the Recordings in whole or in part via download from Oracle's affiliated web sites, and the right to distribute, display, broadcast, rebroadcast, and reproduce the Recordings, in any and all media existing now or later developed, as part of Event proceedings and archives that Oracle makes available on its web sites or elsewhere. Any such use must be in connection with the Event or future versions of the Event, and must not be misleading or reflect negatively on my Organization or me.

I understand that neither my Organization nor I will receive any compensation for granting these permissions. Oracle is not granted any other permissions or rights with respect to my Likeness, my Presentation, the Recordings, or the Presentation Materials.

I represent and warrant that I have the right to the Presentation and Presentation Materials except any Presentation Materials listed herein, that the publication of this Presentation and Presentation Materials will not infringe on the patent, trademark, copyright rights of others, nor is it slanderous, libelous, or an invasion of any person’s right of privacy or publicity. I further represent and warrant that I have full power to grant this license to Oracle.