Subcontract Resource Information

This page includes the following information to for Billable Subcontract Resources:

  • Oracle Time With Projects and Contractors Expenses Entry Instructions for Resources
  • Frequently Asked Questions (FAQs)
    • FAQs Related to Oracle Login Credentials
    • FAQs Related to Time and Expense Entry

Oracle Time With Projects and Contractors Expenses Entry Instructions for Resources

 

Important Information

  • Enter labor and expenses into the applications within 15 days or according to Project Manager’s direction from the week ending date to avoid nonpayment of your Supplier’s invoice.
  • Enter time and expense before the close of business for the location (local time) on Friday.
  • If performing services on an Oracle project with a fixed price contract, enter the time into the application only if required in the Statement of Work (SOW).
    • If unsure about time entry requirements, discuss with your Supplier or your Oracle Sponsoring Manager/Project Manager.

Frequently Asked Questions (FAQ)

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  • FAQs Related to Oracle Login Credentials

    • Q: What do I need to access time and expense entry and to access Oracle to perform services?

      Required

      • Single-Sign On (SSO) Credentials: Obtain the username and password from your Sponsoring Manager.
      • In limited Countries only: Network Access Account (NAA) Credentials: Obtain the username and password from your Sponsoring Manager.
      • Setup your Login Profile for passkey authentication. The Sponsoring Manager or Oracle contact provides instructions, and the process requires Oracle Mobile Authenticator (OMA).

      Only as Needed

      • Oracle Email Account: Sponsoring Manager must request.
      • Slack: Add only channels that your Oracle contact asks you to add.
      • Organizational Required Tools/Access: Work with your Sponsoring Manager to identify.
    • Q: What do I need to do to obtain and maintain my access?

      Your Sponsoring Manager or related contact supplies your initial Single Sign-On (SSO) and, if necessary, Network Access Account (NAA) credentials, as well as directions to setup your Login Profile passkeys.

      Within 48 hours of your first login, you must install OMA and setup your Login Profile with passkeys (two are recommended) or you will lose access. After onfiguring, use passkeys to log into necessary accounts.

      Only if required to perform services, additional accounts will be requested and provided.

    • Q: What should I do if I cannot log in and the message says I need a bypass code?

      Contact your Sponsoring Manager who can generate the bypass code. Ensure setup your Login Profile and configure your passkeys to allow for future access.

    • Q: What if my Oracle Sponsoring Manager states they did not receive my Oracle Credentials?

      Your Oracle Sponsoring Manager is responsible and must contact the helpdesk to correct.

      The system sends new credentials to your Oracle Sponsoring Manager who can then provide you with the information.

  • FAQs Related to Time and Expense Entry

    • Q: What do I do if I see error messages when using Time with Projects?

      For all questions related to Time With Projects, see the Time With Projects Entry (PDF) process.

    • Q: Why was my time or expenses rejected?

      If the Project Manage rejects, review what can be reimbursed in the Supplier Travel and Expense Policy for Billable Subcontractors (PDF). If it is still unclear what you must correct, contact your Project Manager.

    • Q: What do I do if my Supplier tells me the time or expense has not been approved?

      Check the status of the time or expense report.

      • If it shows the time or expense as “Submitted,” contact your Project Manager to resolve.
      • If the status shows “Approved,” take a screen shot of the report, and follow up with your Supplier. If necessary, your Supplier can contact their Oracle contact to resolve.