Challenges

• Upgrade the enterprise resource planning (ERP) system to integrate financial, sales, inventory, and procurement functions
• Eliminate cumbersome, manual data processing tasks, such as entering order information for carbon assemblies, and minimizing reporting inaccuracies due to manual data entry
• Improve data security to eradicate unauthorized manipulation of financial data and information related to designing and manufacturing carbon brushes
• Provide staff with a single version of the truth by deploying an integrated system and database to manage manufacturing activities
• Make it easy for authorized staff to access financial, sales, and inventory data online

Solutions

• Engaged Oracle Partner SYSTIME to deploy Oracle’s JD Edwards EnterpriseOne Release 9.0 to streamline financial, sales, inventory, manufacturing, and equipment maintenance processes across the company’s Indian operations
• Gained a more secure system where access to certain functions—such as adding sales information—is restricted to authorized users, reducing the risk of data manipulation
• Allowed staff across multiple departments to share financial, sales, and inventory data more easily by storing information in a single database
• Generated customized reports that detailed weekly or monthly sales revenue for up to 275 different carbon brushes, enabling managers to identify which products are the most profitable
• Created customized sales reports for managers at the company’s offices in France and Germany four times faster than previously, reducing compilation time from eight minutes to two minutes
• Enabled accounts staff to generate customer invoices in two minutes compared to seven minutes previously, as financial information is consolidated in a central repository for easy access
• Reduced time to check stock levels from approximately 10 minutes to 2 minutes, as information about the amount of raw materials used to make carbon brushes is updated automatically
• Improved cost control by providing more visibility over assets, such as computers and manufacturing equipment across the entire business
• Reduced unexpected failures of carbon-brush manufacturing equipment by introducing more regular preventative maintenance schedules
• Ensured the company was compliant with India’s taxation regulations with the introduction of localization capabilities

Partner

In mid-2010, AVO Carbon engaged Oracle Partner SYSTIME to implement JD Edwards EnterpriseOne Release 9.0. Over the next six months, SYSTIME developed a blueprint for how the integrated system would be used across the organization, clarifying deployment goals before implementing each module. During the deployment, SYSTIME helped to create customized financial reports that would best meet AVO Carbon’s requirements. The system went live in December 2010.

“SYSTIME provided the technical skills we needed to ensure the project was delivered on time and within our budget,” said Rajendran Loganathan, Head – IT, AVO Carbon.