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Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV and job qualifications. Personal information is also referred to as information about you.
Oracle may use data analytics and algorithms to help recruiters sort through candidate and application information. Algorithms help reduce the application or resume review time and assist in identifying candidates based on professional qualifications, skills, and experience commensurate with the relevant requisition. The algorithms analyze that data and compare it to our historical data on successful and unsuccessful candidates. Automated results are always evaluated by Oracle recruiters and are never the sole source of considering a candidate for employment.
We process personal information that you provide directly to us, such as when you register in the Oracle Recruiting Cloud, submit a job application on the Sites, sign up to receive emails, participate in surveys, in connection with a recruiting event, or when we conduct a remote or in-person interview. We may also receive personal information about you from other sources, such as from references, in connection with background or employment checks, target companies where Oracle conducts due diligence related to a potential acquisition of your employer, and from third party sources like professional headhunters or recruiting firms, data brokers or if allowed by applicable law other sources such as Sites. Sites include, without limitation, social sites or platforms you have joined, where you have created a public page or profile or otherwise given permission so that recruiters can access and use your information. They also can include vendor sites where Oracle has invited you to participate in assessments, evaluations or online interviews. Online video interviews are subject to supplemental privacy terms.
We use personal information for the following purposes:
These purposes are described below in further detail.
If you get in touch with us (for example, through Oracle Recruiting Cloud, contact forms, sign up to receive email, contact with our recruiters, at events or via Sites) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies and hiring events, or invite you for recruitment activities such as a phone or in-person interview. If you sign up for promotional emails, we will inform you about job opportunities and working at Oracle.
We process information about you to connect the right candidate with the right job at Oracle and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment databases to manage Oracle’s candidate selection and recruiting processes. If you are selected for a position at Oracle, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for Oracle to be able to extend an offer to you, you may be requested to complete a background check in accordance with Oracle policies and local law. For more information about this background check and the processing of information about you in connection with a background check, please see Oracle’s Background Check Process. Depending on your region, additional details regarding our use of background check information about you may also be specified in the applicable privacy notices and/or policies of our background check service provider.
Oracle may invite you to participate in assessments to evaluate your knowledge, skills, and suitability for a position. In evaluating your suitability for the position, Oracle may access your assessment and receive results and personal information from the Sites.
When you choose to register with us to set up an Oracle Recruiting Cloud account, we need to process your personal information so that we can create and administer your personal account. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account (such as authenticating your access or changing your password at your request).
In order to analyze, develop and improve Oracle Recruiting Cloud, our recruiting activities and Oracle products and services, Oracle may process information about you, for example if you encountered any problems in using Oracle Recruiting Cloud or if it is not functioning as expected. We may also process information about you to develop and test new products or system versions, patches and updates. We may also conduct surveys to collect data and see what you think about Oracle and our recruiting activities.
We may use personal information about you as necessary to maintain the security of the Oracle Recruiting Cloud, and our sites, systems and networks. For example, we may process information about you when investigating suspicious activity on our sites, systems and networks.
In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.
For information about you collected in the EU/EEA and other relevant regions, our basis for processing is the following:
Oracle maintains your personal information for the following retention periods:
To the extent permitted or required by law, or as requested by you, Oracle may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us. In some cases, in order to comply with applicable law or a legal obligation, Oracle may deny your request to delete personal information and may retain your personal information for longer than the stated retention timeframe.
Disclosure within Oracle
Oracle employees are authorized to access personal information only to the extent necessary to serve the applicable purpose(s) and to perform their jobs and are bound by appropriate confidentiality agreements.
Disclosure with third parties
Where necessary and in accordance with applicable law, we disclose personal information with third parties as described below.
Oracle is a global corporation with operations in over 80 countries and personal information is transferred, accessed, and stored globally including in countries or regions outside of the one in which you reside. If your personal information is transferred to an Oracle recipient or third party in a country that does not provide an adequate level of protection for personal information Oracle will take measures designed to ensure that your personal information is adequately protected and where required, transferred subject to appropriate transfer mechanisms such as EU Standard Contractual Clauses or similar legally recognized standard contractual clauses.
Oracle has implemented appropriate technical, physical, and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.
Depending on your country (or state) of residence, in accordance with applicable law, you may have certain rights in relation to our use of information about you, such as the right to request access, correct and update, erase or delete, and obtain a copy of your personal information. For California residents see Section 14.
Oracle not only respects but celebrates Diversity and Inclusion in our workforce. Oracle maintains an equal opportunity program in some countries in accordance with applicable law. As part of Oracle’s efforts to create and foster a diverse and inclusive workforce and/or to monitor equal opportunity, Oracle may request and process sensitive personal information related to gender, identity, religious or political affiliation, sexual orientation, age, language, abilities/disabilities, veteran status, race, ethnicity, other defining characteristics or as defined in applicable law. You may also voluntarily disclose such sensitive personal information with Oracle during the recruiting process. If not expressly required by the job advert for certain positions, Oracle does not otherwise require applicants or candidates to disclose this information in connection with a job application or as part of our recruiting activities. However, if you elect to share such information with Oracle, it will not be Sold or Shared (as the terms Sold and Share are defined in the CCPA), used in the hiring or selection process or to determine eligibility for any role. We process this information with your consent or for our legitimate interest in maintaining a diverse and inclusive workforce.
To the extent permitted by applicable law, information related to your COVID-19 vaccination status or any medical or religious accommodation request, infection status or test results may be disclosed to Oracle and may be subject to additional privacy notices (where required). Further, if you have a disability and would like Oracle to consider any accommodation, you may disclose or provide that information during the recruiting process.
You may request that Oracle:
1. Disclose the following information covering the twelve (12) months preceding your request:
a. the categories and specific pieces of personal information we collected about you
b. the categories of personal information we sold or shared
c. the categories of sources from which we collected such personal information
d. the business or commercial purpose for collecting or selling personal information about you and
e. the categories of third parties to whom we sold or otherwise disclosed personal information about you.
2. Correct inaccurate information we may have about you, unless retained solely for legal and compliance purposes and as otherwise set out in the CCPA
3. Delete personal information we collected from you, unless retained solely for legal and compliance purposes and as otherwise as set out in the CCPA.
In addition, we will not discriminate against you, including any retaliation against you, for exercising your rights under the CCPA. If you submit a request, please be specific as to what right you are asserting (e.g., access, correction, etc.) and which specific pieces of personal information are in scope of your request. In some cases, in order to comply with applicable law or a legal obligation, Oracle may deny your request or may seek more information from you in order to respond to your request. We do not sell or share Personal information or Sensitive Personal information as the terms ‘sell’ and ‘share’ are defined in the CCPA.
If you are a California resident, you may obtain information about exercising your rights, as described above, by contacting us at 1-800-633-0748. You may submit a request by completing our inquiry form.
Written inquiries to the Global Data Protection Officer may be addressed to:
Global Data Protection Officer
233 South Wacker Drive
Chicago, IL 60606
For personal information collected about you in the EU/EEA or other relevant regions, the EU Data Protection Officer can be contacted by filling out a inquiry form and select “inquiry form and select “Other Privacy Inquiry – Contact our DPO” in the dropdown menu. Written inquiries may be addressed to:
D-85579 Neubiberg / München
For personal information collected INSIDE Brazil, written inquiries to the Brazilian Data Protection Officer may be addressed to:
Rua Dr. Jose Aureo Bustamante, 455
Vila São Francisco
São Paulo, BR
Oracle’s corporate headquarters are located at:
2300 Oracle Way
Austin, TX 78741